Function Room Hire
Hiring Information
Function Room & Outdoor Area Hire Fees
| Hire Option | Mon–Thu | Fri–Sat |
|---|---|---|
| Function Room – Non-Exclusive | £100 | £200 |
| Exclusive Function Room Package | £250 | £400 |
| Pergola | £75 | £125 |
| Decking | £75 | £125 |
| Additional Dog House Bar Opening | £100 | £100 |
Exclusive Function Room Package
Includes private use of the Function Room, reserved Decking and opening of the Dog House Bar. Public access to the beer garden is redirected away from your reserved areas, providing greater privacy for your celebration. Exclusive package is only considered based on a minimum of 60 guests
The remaining garden stays open to the public, and the Dog House Bar also serves other customers. Dog House Bar opening is subject to staffing and availability.
Non-Exclusive Hire
Your chosen area is reserved for your event, but designated access routes through the hired area remain open so other customers can reach the beer garden.
Additional Information
Capacities: Function Room – 40 seated or up to 80 standing. Pergola and Decking – approximately 40 guests each.
Finishing times: Function Room – 11pm Monday to Thursday, midnight Friday and Saturday. Outdoor areas and Dog House Bar – 11pm.
Hire fees exclude food and drinks. No Sunday function bookings.
Planning a Celebration?
The Function Room
Whether you're celebrating a birthday, hosting a family gathering or planning a special occasion, our bright and welcoming Function Room provides the perfect setting.
The space is flexible and can be arranged to suit your celebration, from a traditional seated gathering to a more relaxed layout with plenty of room for dancing.
For those special memories, our 85-inch TV is available to display a photo slideshow. Simply bring your images in JPG format on a USB stick.
The Decking
Located alongside the Function Room, our Decking provides a lovely outdoor setting for relaxed celebrations and gatherings. It can be hired separately or enjoyed as part of our Exclusive Function Room Package. For those special memories, a 65-inch TV is available to display a photo slideshow. Simply bring your images in JPG format on a USB stick.
The Pergola
Situated at the far end of our beer garden, the Pergola offers a dedicated outdoor space for guests who want to celebrate together while enjoying the atmosphere of the garden. For those special memories, a 65-inch TV is available to display a photo slideshow. Simply bring your images in JPG format on a USB stick.
Function Room & Entire Garden Hire
Exclusive hire of the Function Room and entire beer garden may be considered on request. This is subject to availability. Please contact us for a quotation.
Making the Space Your Own
You're welcome to decorate the Function Room to suit your occasion and add your own personal touches.
To help us keep the room looking its best, please avoid attaching decorations to the painted walls. You're welcome to use the wooden cladding for pinned decorations.
Confetti and party poppers are not permitted, as they can damage or stain the tables and flooring.
We're happy to recommend local decoration suppliers if needed.
Food, Drinks & Catering
Our buffets are prepared in-house, offering a generous selection of finger foods for your celebration.
Cold Finger Food Buffet — £16 per person
Selection of sandwiches, pork pies, mini Scotch eggs, chipolatas, sausage rolls, cheese and onion rolls, and crudités with dips.
Optional extra: Add hot potato wedges to the cold buffet for £2 per person (for the whole buffet order).
Hot Finger Food Buffet — £22 per person
Includes our Cold Finger Food Buffet selection, plus…
Chicken dippers, vegetable spring rolls, mini vegetable samosas, onion bhajis, filo prawns and potato wedges.
Minimum buffet order: 20 people. Additional catering can be ordered in increments of five.
Menu items are subject to availability. Buffets are served for a maximum of three hours from the agreed serving time to meet food safety requirements. All catering must be provided by The Windsor Trooper or our approved catering partners.
You're welcome to bring your own celebration cake, and we can recommend local cake makers if required.
Please advise us of any allergies or dietary requirements before your event.
Drinks
All drinks consumed on the premises must be purchased from The Windsor Trooper.
A self-service hot drinks station is available for £30, including a hot water urn, tea bags, coffee sachets, milk and sugar.
Music & Entertainment
Our Function Room has its own sound system for playing your Spotify playlist, along with a microphone for speeches.
As we have hotel guests and neighbouring properties, music must remain within our permitted sound levels throughout your event.
Small live bands and singers are welcome by prior arrangement and may perform until the end of your function, provided sound levels remain acceptable.
Our staff may request that music is turned down if necessary. Repeated failure to comply may result in the music being stopped or the function ending early.
DJs are not permitted. Live musicians are also not permitted outdoors.
End of Function & Equipment Removal
The Function Room must be completely vacated within 15 minutes of the agreed function finishing time to allow our team to clean.
If you're arranging live music, please ensure your performers are aware of this requirement and can pack away and remove all instruments, speakers and equipment within that time. All guests, decorations and personal belongings must also be removed.
Booking Information & Terms
Reserving Your Date
Your chosen date can be provisionally held for 14 days. The required booking payment must be received within this period to secure your reservation.
Payments & Cancellations
All bookings are non-refundable. Please ensure your date and arrangements are confirmed before making payment.
Important Conditions
We do not accept function bookings on Sundays.
Children's parties and birthday celebrations for anyone under 21 are not permitted. Christenings are an exception.
Guests must respect our staff, hotel guests, neighbours and venue rules.
